Appointment Process & Forms for Foundation Governors to be Appointed by the Diocesan Board of Education
New Foundation Governor Appointments
The procedure outlined below must be followed for new Foundation Governor appointments, (Please click on the purple boxes to access the documents):
Process for new Appointments New Appointment Form
Reappointment of Foundation Governors
The procedure outlined below must be followed for Foundation Governor reappointments (those who have already completed a term or terms of office):
Process for Reappointments Reappointment Form
Deadlines for Returning Appointment Forms
The completed appointment and reappointment forms must be sent to the Education Team, to enable the Diocesan Board of Education (DBE) to consider and approve the appointment. The DBE meets at least 3 times per year and there is no delegated authority.
Having a gap in a term of office or a vacancy on the Governing Body can be inconvenient and may cause difficulties that can easily be avoided. It is important therefore to ensure that applications are submitted in good time so that they can be processed and approved without leaving a gap. The following schedule of dates is intended to clarify the timescales within which paperwork needs to be submitted and completed (i.e. to include all authorising signatures and any required confirmation of PCC nomination).
| DBE meeting Date | Papers Published | Closing date for receipt of paperwork include | All appointments for terms of office ending: |
| 19th May 2025 | 12th May 2025 | 12 noon on 6th May 2025 | Up to the end of July 2025 |
| 8th July 2025 | 1st July 2025 | 12 noon on 25th June 2025 | Up to the end of September 2025 |
| 25th September 2025 | 18th September 2025 | 12 noon on 12th September 2025 | Up to the end of November 2025 |
| 13th November 2025 | 6th November 2025 | 12 noon on 31st October 2025 | Up to the end of January 2026 |
If you have any questions regarding the submission of appointment or reappointment forms for Foundation Governors, in the first instance, please contact Toni Enefer.
HDBE documents relating to Foundation Governors:
- Foundation Governor Roles & Responsibilities
- HDBE Policy on Foundation Governors in Church of England Voluntary Aided (VA) and Voluntary Controlled (VC) schools
- Hereford DBE Code of Practice for Members of a Church of England Governing Body
- Overview guidance for clergy on their role as Ex Officio Foundation Governor in VA and VC church schools
- Diocese of Hereford Guide for Clerks
- Short Guide for New Chairs of Maintained Schools
- Guidance for Complaints Against Governors & Trustees
- HDBE Guidance and Policy in the Removal of Foundation Governors
- Skills Audit for Governing Bodies
- HDBE Equality and Diversity Policy for Foundation Governors
- HDBE Equality and Diversity in Governance Indicators Form