Annual Parochial Church Meetings


Forms and Information

2021 Annual Parochial Church Meetings

Following on from the government’s road map for easing us out of lockdown we are now in a position to update you regarding holding APCM’s and completing the return of parish officers form.

At this stage due to the restrictions if APCM’s are to be held before May 17th they will need to be held via zoom or a similar platform due to social distancing regulations. Its is hoped that from 17th May in line with restrictions being lifted that APCM’s can be held face to face.

A Letter to Parish Officers was sent out at the beginning of March which outlines the above. Accompanying the letter was a Bishop's Instrument which allows APCM’s to be held virtually.  This Instrument has now been succeeded and replaced by this document extending the date for holding APCMs.

Following on from the APCM The Return of Parish Officers 2021/22 form needs to be completed. We appreciate that this is time-consuming, but it is really important we have the correct and most up to date information on our database to enable us to communicate effectively with parishes.

Forms for holding an Annual Parochial Church Meeting can be found below. Versions are provided in both Word and pdf. The word files can more easily be edited locally. The APCM is convened to elect the parish's Deanery Synod representatives and Parochial Church Council members. Statutory reports, as defined within the Church Representation Rules, are also given to the church's members. Only those people who are listed on the church's electoral roll may participate within the APCM.

These nomination forms contain a declaration that the nominee is not disqualified from serving as a trustee. You should get this from all PCC members, including those who are ex-officio or serving following Synodical election. For these PCC Members, you may find our Fit and Proper Persons Declaration helpful available in word.

Preparation of Electoral Roll

Electoral Rolls need to be revised annually. With the new changes to the Church Representation Rules, names no longer need to be removed from the roll during the course of the year; they only need to be added. Names are still removed, as appropriate, at the annual revision. 

After the completion of a revision of the roll of a parish, the PCC must publish the roll (electronically or otherwise) as it decides for 14 days, and make a copy of the roll available for inspection. A copy of the Church Electoral Roll Certificate must be sent to the Diocesan Office.

Rolls may be published electronically instead of in paper form. The roll as published must include every name entered on the roll but not other personal data (e.g. addresses).

Once in every six years the preparation of new church electoral rolls takes place, which means that everyone must come off the roll and re-apply. The next occasion for the

For those of you are new to the role further guidance can be found on the national parish resources website.